Board portals are a fantastic way to simplify meetings and they can assist directors focus their focus on governance. But choosing the right one requires careful examination. You must make sure that it meets all essential requirements like security, meeting management, and collaboration.

It is essential to gain buy-in from your board members for an effective implementation. Begin by engaging the stakeholders–board members, executives, and IT personnel early in the process to explain the advantages of a paperless boardroom and to resolve any concerns or objections. Then, schedule and conduct testing with a small number of users to ensure the portal is simple to use and includes the necessary features.

Once it is implemented, a board portal will cut down on time for all users, directors chairpersons, chairpersons, as well as company secretaries too. They will be able to spend more time on planning, organising and running effective meetings. It also improves decisions and improve the efficiency of follow-up activities. It will furthermore support ESG objectives by eliminating paper and reducing carbon footprints.

A good board portal consolidates documents govenda boardbookit in one central location and makes them easier to locate and use. It will also allow directors to annotate and collaborate on documents. This allows for better preparation of meetings and prevents sensitive information from being lost in email chains. It will highlight future meetings, as with other items needed for preparation. This will ensure that your board has the most up-to-date information. It should also feature the ability to manage tasks and keep track of any assigned tasks.